Clerical and Administrative

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ACCOUNTING TECHNICIAN (GS-525)

This series includes account maintenance clerical and accounting technician support requiring a basic understanding of accounting systems, policies, and procedures in performing or supervising the examination, verification, and maintenance of accounts and accounting data. Also included are positions which perform technical audit functions, develop or install revised accounting procedures , or perform similar quasi-professional accounting work. Positions in this series require a knowledge of existing accounting systems, standard accounting codes, classifications, and terminology; and understanding of agency accounting policies, procedures, and requirements and the ability to apply various accounting methods, forms and techniques, but less than the broad understanding and theoretical knowledge of accounting acquired through professional education and training.

AIR TRAFFIC ASSISTANCE (GS-2154)

This series includes positions that involve the performance of work in support of air traffic control functions. Positions in this series require knowledge and skill in applying air traffic control procedures, but does not require knowledge of aircraft separation standards or the ability to provide preflight or in-flight safety or weather briefings.

BOND SALES PROMOTION (GS-011)

This position includes all classes of positions the duties of which are to advise on, administer, supervise, or perform work involved in promoting and maintaining the sales of United States Savings Bonds and Stamps by originating and developing promotional themes, ideas, and programs by planning, organizing and directing the work of committees, groups, and other persons participating in the conduct of bond and stamp drives, programs, and campaigns, and by other means.

BUDGET CLERICAL AND ASSISTANCE (GS-561)

This series includes all positions the principal duties of which are to perform clerical and technical work in support of budget analysis and administration when such work requires primarily knowledge of the procedures which facilitate budgeting as conducted in the Federal service. Work in this series requires practical understanding and skill in the application of administrative rules, regulations and procedures associated with recording, reporting, processing, and keeping track of budgetary transactions, e.g., the credit, receipt, transfer, allotment, withdrawal, obligation or outlay of funds.

CASH PROCESSING (GS-530)

This series includes positions that involve clerical work in the receipt, disbursement, examination, deposit, custody, or other clerical processing of cash items, when this includes (1) direct handling of the cash items and (2) use of cash accountability control methods. The work requires application of a knowledge of (a) the negotiability, validity, and genuineness of cash items, (b) the acceptability requirements of supporting documents, and (c) cash processing procedures of Federal agencies and commerical institutions.

CLERK - STENOGRAPHER AND REPORTER (GS-312)

This series covers all positions the duties of which are to perform stenoghaphy or shorthand reporting work either solely or in combination with clerical work, except when the clerical work requires such specialized experience or training that it constitutes the paramount qualification requirement for the position; or to supervise work characteristics of this series when stenographic or shorthad reporting ability is an essential requirement of the supervisory position.

CLERK-TYPIST SERIES

This series covers all positions the primary duties of which are to perform typing work on either electric typewriters or computer keyboards. This work may be perfromed solely or in combination with general clerical work that does not require prior specialized experience or training. Included is typing work prepared from written material and voice recordings. Supervisory positions invloved in supervising work characteristic of this series are also included when typing ability is an essential part of the job.

CODING SERIES (GS-357)

This series includes positions engaged in supervising, verifying, or performing work involved in coding information from schedules, questionnaires, reports, documents, and other written source material, according to codes involving numerical and alphabetical symbols, and performing other incidental clerical tasks. This series includes those positions that require some knowledge of the information being coded in addition to procedural knowledge of the information being coded, as well as those positions that require only procedural coding knowledge.

COMPUTER CLERK AND ASSISTING (GS-335)

This series covers positions involving performance or supervision of data processing support and services functions for users of digital computer systems including such work as: (1) receiving,maintaining, and issuing data storage media for computer operations; (2)collecting and sequentially staging input media with associated program instructions for processing; (3) scheduling the use of computer time for program processing; (4) collecting, maintaining and distributing program and systems documentation; and (5) collecting raw information; preparing flow charts, and coding in program languages; or, (6) other support functions. This work requires knowledge of external data processing sequences, controls, procedures, or user and programming languages, rather than indepth knowledge of computer requirements or techniques associated with development and design of data processing systems.

COMPUTER OPERATION SERIES

This series includes positions the paramount duties of which involve operating or supervising the operations of the controls of the digital computer system. Also included are positions involving the operation of peripheral equipment when: (a) such equipment is used directly in support of computer operations; and (b) the operation of such equipment is directly related to acquiring the knowledge and skills needed in operating the control console of a computer system. Positions in this series require a knowledge of the various computer features and the skill to read, interpret, and correctly respond to information in the form in which it is transmitted through the computer system.

CORRECTIONAL INSTITUTION ADMINISTRATIVE SERIES (GS-006)

Responsible for managing, or participating in the overall management of correctional institutions, correctional systems, or correctional programs, and positions which involve responsibility for the advising on, reviewing, and evaluating the management of such institutions, systems, or programs. Requirement: Knowledge of (1) penological theories, principles and techniques and (2) the problems, methods, and techniques of institutional management.

CORRESPONDENCE CLERK SERIES (GS-309)

This series includes all classes of positions the duties of which are to supervise or perform work involved in the composition or review of correspondence prepared for the purpose of obtaining or supplying factual information when the work primarily requires skill in the composition of letters and memoranda.

DATA TRANSCRIBER SERIES (GS-356)

This series covers positions that involve the operating or supervising of the operation of keyboard controlled machines (such as punch card machines, paper tape recording machines, magnetic tape, or disc encoders, optical character equipment, and computer controlled data entry, update and remote inquiry devices) to transcribe or verify data in a form that can be used in automated data processing systems. The work requires (1) skill in operating typewrite or modified typewriter style alphabetic and numeric keyboard with acceptable speed and accuracy, and (2) ability to understand and apply machine operating and data transcribing procedures. Date transcribing work that is combined with clerical work is covered by this series unless the clerical work requires specialized experience or training that constitutes the paramount requirement of the position.

FINANCIAL CLERICAL AND ASSISTANCE SERIES (GS-503)

This series includes positions the duties of which are to perform or supervise clerical assistant work in support of accounting, auditing, budgeting, or financial management functions when no other established series in the Accounting and Budget Group, GS-500, is appropriate. The work requires a knowledge of the procedures and techniques involved in carrying out the work of an organization and involves application of procedures and practices within the framework of established guideline.

FOREIGN AFFAIRS SERIES (GS-130)

This series includes all classes of positions the duties of which are to advise on, administer, supervise, or perform research or other professional and scientific work in the departmental formulation and direction of the foreign affairs of the Government or in the study and disposition of information bearing on international relations.

GENERAL STUDENT TRAINEE SERIES (GS-099)

The student trainee series in each Occupational Group includes all trainee positions which involve periods of permanent formal education and periods of employment in a Federal agency. The education and employment must be part of a formal student employment program. The level of education and experience completed by the student is a major consideration in establishing the level of on-the-job training and work assignments during periods of employment. This series definition applies to the XX99 student trainee series for each Occupational Group. Student trainee positions should be classified to the XX99 series for the appropriate Occupational Group (GS-09, GS-199, GS-1599, etc.).

All positions classified to a student trainee series should be titled Student Trainee followed by a parenthetical title consistent with the occupational field involved; for example: Student Trainee (Personnel Management), Student Trainee (Psychology), Student Trainee (Civil Engineering).

INFORMATION RECEPTIONIST SERIES (GS-304)

This series includes all classes of positions the duties of which are to supervise or perform work involved in receiving and directing persons who call or visit Government agencies, installations, or offices, and giving them information in person or by telephone concerning the organization, functions, activities, and personnel of such agencies, installations or offices.

LANGUAGE CLERICAL SERIES (GS-1046)

This series includes positions the duties of which are to supervise or perform translating and/or interpreting work from and into English where the level of language knowledge and skills required is sufficient only for mutual understanding of basic concepts, phrases, and words, or where the level is limited in breadth because of the routine, repetitive nature of the interpreting and translating assignments, and/or clerical duties that are performed in conjunction with such translating or interpreting.

MAIL AND FILE SERIES (GS-305)

This series positions involving the administration, supervision, or performance of clerical work related to the processing of incoming or outgoing mail and.or the systematic arrangement of records for storage or reference purposes, the scheduled disposition of records, and the performance of related work when such duties require the application of established mail or file methods and procedures, knowledge of prescribed systems for governing the flow and control of communications, and/or the filing of storage and retrieval of records, and knowledge of the organization and functions of the operating unit or units serviced.

MANAGEMENT CLERICAL AND ASSISTANCE SERIES (GS-344)

This occupation includes positions that involve performance of clerical and technical work in support of such management analysis functions as time and motion studies; development of organizational and work flow charts, examination of work processes and data; improvement of records, paperwork, documentation, informational management, and similar functions. The paramount qualification requirement is a practical knowledge of the purpose, operation, methodology, and techniques characteristic of specific manangement analysis functions rather than a thorough knowledge of functions, processes, and principles of management.

MISCELLANEOUS CLERK AND ASSISTANT SERIES (GS-303)

This series includes positions the duties of which are to supervise and perform or supervise clerical, assistant, or technician work for which no other series is appropriate. The work requires knowledge of the procedures and techniques involved in carrying out the work of an organization and involves application of procedures and practices within the framework of established guidelines.

OFFICE AUTOMATION CLERICAL AND ASSISTANCE SERIES (GS-326)

This series includes all positions the primary duties of which are to perform office automation work, which includes word processing, either solely or in combination with clerical work, when such work is performed in the context of general office clerical support. Also included are postions which supervise work characteristic of this series when the knowledge, skills, and abilities for general office automation support work are essential requirements of the supervisory position. Positions in this series require: (1) knowledge of the general office automation software, practices and procedures; (2) competitive level of proficiency in typing; and (3) ability to apply this knowledge and skills in the performance of general office support work

PRINTING CLERICAL SERIES (GS-351)

This series includes positions which involve clerical duties requiring knowledge of clerical procedures and operations peculiar to the control, procurement, or providing of printing services. For instance, incumbents of positions in this series process requisitions for procurement of printing, identify from agency guides established specifications, estimate costs for standard recurring publications, maintain control records for production or cost control purposes, etc. A technical knowledge of printing as defined in the Printing Management Series, GS-1654, is not required for performance of work in this series.

RECREATION AID AND ASSISTANT SERIES (GS-189)

This series includes positions requiring a practical knowledge of one or more recreational activities, such as military or urban community center activities, child care and youth center activities, senior citizen recreation activities, outdoor recreation activities, recreation craft centers and hobby shops, sports centers, music and theater centers, and general recreation activities for special populations such as students in Bureau of Indian Affairs boarding schools and inmates of Federal correctional institutions. This practical knowledge, combined with skill in the maintenance and use of recreational materials and equipment, is used in providing support and assistance to recreation specialists or recreation program managers by performing limited aspects of recreation work, and by working with participants in well-organized and carefully monitored recreation activities.

RECREATION SPECIALIST SERIES (GS-188)

This series includes positions where the parmount requirement is for a general knowledge of the goals, principles, methods and techniques of the broad field of recreation in evaluating recreation needs and in planning, organizing, advising on, and administering recreational activities and programs which promote the physical, creative, and social development of participants.

SECRETARY SERIES (GS-318)

This series includes all positions the duties of which are to assist one individual, and in some cases the subordinate staff of that individual, by performing general office work auxiliary to the work of the organization. To be included in this series, a position must be the principle office clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require a knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area.

SHIPMENT CLERICAL AND ASSISTANCE SERIES (GS-2134)

This series includes positions which require a practical knowledge of clerical and technical duties involved in shipping or storing freight or personal property by commercial or government means. Such positions are concerned with reshipment, shipment, or postshipment responsibilities; (1) to arrange for shipment of goods, parcels, or printed materials; (2) to determine extent of personal property shipment and storage entitlements at Government expense; (3) to arrange for storage, pickup, delivery and other ancillary services required for shipments; (4) to prepare and process shipment and/or storage documents, records, receipts, manifests, etc., for shipping and receiving points; (5) to maintain and update vital shipment and storage records or record control systems; and/or (6) to coordinate shipment scheduling, expeditiing, delaying, or other disposition. The duties do not require technical knowledge inherent in or associated with the analysis or interpretation of transportation tariffs, classification, or rate structures.

SPORTS SPECIALIST SERIES (GS-030)

This position requires a knowledge of the physical and psychological factors in individual and team sports, and of the nature, purpose, and organization of recreational or competitive individual and team sports activities. Sports specialists (1) plan, supervise, administer or carry out sports programs; (2) conduct clinics or seminars to train coaches or officials; (3) train and develop atheletes in individual or team sports; (4) plan, organize or conduct tournaments or competitions from the intramural to the international levels; or (5) perform other functions requiring knowledge or skills in sports.

TELEPHONE OPERATING SERIES (GS-382)

This series includes all positions the duties of which are to supervise or perform work requiring the operation of multiple or non-multiple cord-type or console-type telephone switchboard equipment.